Liaison International
Project Specialist
Job Description
At Liaison, we’ve helped higher education institutions build better, more diverse classes for three decades. You may recognize us as the company behind the Centralized Application Service (CAS), Enrollment Marketing services and platform (EMP), SlideRoom, Time2Track, TargetX (CRM) and Othot.
Everything we do is focused on taking that proven success and expanding its scope and scale. Over 31,000 programs on more than 1,000 campuses see us as a forward-thinking partner integral to meeting their total enrollment goals — and we’re building the data- and mission-driven team that will reinforce our role for decades to come.
The Project Specialist plays a critical supporting role in managing and advancing marketing projects from intake to completion. This role oversees the full lifecycle of incoming project requests, reviewing submissions, clarifying requirements, organizing priorities, and ensuring all projects have the information and resources needed to move forward.
The Project Specialist manages day-to-day projects by coordinating communication, tracking deadlines, and ensuring deliverables stay on schedule.
The role supports operational efficiency by monitoring progress, identifying bottlenecks, and escalating issues when needed. They also centralize project information to keep workflows organized and aligned.
Key Responsibilities:
- Manage the full lifecycle of marketing projects, including intake, scoping, pipeline updates, deadline tracking, and cross-team coordination. Leverage the centralized project management system (Monday.com) to manage tasks, timelines, workflows, and dependencies across all initiatives.
- Maintain clear and consistent communication across teams to ensure project requirements, timelines, and deliverables are aligned and understood.
- Centralize all project information and updates within the project management system (Monday.com) to provide full visibility into project status and support data-driven decision-making.
- Monitor project progress, identify bottlenecks or risks, escalate issues when necessary, and follow up regularly to keep work on schedule.
- Standardize workflows, improve processes, and ensure accurate, organized records to enhance operational efficiency across Marketing.
- Support additional cross-functional initiatives and special projects as needed to enable smooth execution and collaboration within the department.
Position Requirements:
- 1–2 years of experience in project coordination, operations, marketing support, or a related role.
- Experience using project management tools (e.g. Monday.com) to track tasks, timelines, and project status.
- Strong organizational and documentation skills, with the ability to manage multiple projects and follow-ups simultaneously.
- Strong attention to detail and consistency in updating project information, timelines, and deliverables.
- Ability to identify project risks, bottlenecks, or missing information and proactively escalate or resolve issues.
- Comfortable working in a fast-paced environment with shifting priorities and multiple stakeholders.
- Familiarity with basic marketing workflows (design coordination, content collaboration, campaign logistics, events support, and web updates) is a plus.
