Payroll Analyst

Job Description

Job Summary

The Payroll Analyst is an important role in Imprivata’s Human Resources Department. This role requires accuracy and timeliness with a focus on meeting deadlines. This role has a great deal of interaction with a diverse group of internal clients at all levels of the organization in a fast-paced and growing organization. This position is responsible for the technical elements of payroll, taxes, garnishments, and W-2 year end filings. Taking initiative, discretion, and confidentiality are key aspects for this role.

Duties and Responsibilities

• Process the semi-monthly, bi-weekly, and off-cycle payrolls including, validation, processing, and submission of payroll data for U.S. exempt and non-exempt employees.
• Assist with the processing of international payrolls in accordance with local labor laws and tax regulations.
• Resolve complex payroll processing and employee issues.
• Assist with providing payroll-related information, audit requests, and verification of employment requests.
• Handle payroll tax notices and garnishment notices, as needed.
• Administer monthly, annual and ad hoc reporting to for the HR team, as necessary
• Applies for and sets up withholding taxes in new states.
• Support year-end and quarter-end processes, including W-2s and international tax forms as applicable.
• Present payroll information during employee new hire orientation.
• Monitor changes in local payroll laws and regulations across all applicable jurisdictions.
• Other duties as assigned and required.

General HR Responsibilities

• Participates in employee onboarding responsibilities (gathering paperwork, presenting HRIS/Payroll information at new hire orientation program).
• Assist in maintaining electronic employee files.
• Participates in developing department goals, objectives and systems.
• Participates in administrative staff meetings and attends other meetings and seminars.

Qualifications

• Bachelor’s degree in Business Administration, Accounting or Finance or related discipline or equivalent experience in a professional environment.
• 4+ years of experience of payroll preparation for a multi-location organization with domestic payrolls.
• Experience with international payroll processing is preferred.
• Proficient with ADP Workforce Now and time/attendance systems required; experience with ADP Celergo and Vistra OsC preferred.
• Solid knowledge of state and federal payroll tax laws and garnishments.
• Advanced skill with MS Office applications including Word, Excel, and Outlook.
• Ability to prioritize, be detail oriented, multi-task and have good organization skills.
• Keen focus on accuracy, timeliness, reactiveness and have a customer service approach.
• Exceptional verbal and written communication skills.
• Ability to maintain privacy and confidentiality.