PathAI: Administrative Assistant
120 Brookline Ave
Boston, MA 02215

Video

The role:

  • Manage calendars and prioritize meetings and calls for leadership team
  • Manage travel itineraries
  • Assist with scheduling office meetings and events (board meetings, all-team meetings etc.)
  • Assist in executive team expense reporting
  • Assist in preparing internal and external corporate documents
  • Support operations team with additional duties as assigned
  • Support recruiting processes and scheduling, providing lunch, and ensuring a smooth candidate experience
  • Cover front desk duties as needed
  • Perform general administrative tasks including mailings, emailing, scanning, filing, printing, preparing and sharing presentation materials
  • Serve as main point of contact for employees including meeting room logistics
  • Assist in keeping shared spaces neat
  • Assist with catering for weekly all-team lunches, interviews, and internal meetings
  • Occasional evening and weekend hours may be required

Requirements

  • 3-7+ years minimum proven experience in a similar support role
  • Exceptional organization skills and follow-through to completion on different tasks / projects
  • Able to multitask and effectively prioritize deadlines in a fast-paced, quickly changing environment
  • Proactive approach to problem solving - looking ahead for potential calendar conflicts, scheduling follow-ups, etc
  • Excellent interpersonal, verbal, and written communications skills
  • Must be available in-person, but also capable of working with team and independently
  • Able to adapt quickly to individual work styles and preferences
  • Comfortable and professional when handling confidential information, maintaining discretion at all times
  • Intellectual curiosity and the ability to learn quickly in a complex space
  • In-depth understanding of Google and/or MS Office Suite
  • Experience in a fast moving environment a plus

Benefits

For the right candidate, we'll offer a competitive salary plus equity. We have a strong benefits package, including heavily-subsidized health, dental, and vision insurance plans to keep you in peak shape. It's rounded out by:

  • Flexible work hours
  • Three weeks of paid leave per year, plus holidays and extended leave
  • Convertible sit-stand desks
  • Your choice of computer equipment
  • Free lunch on Fridays
  • Snacks and drinks in the office which currently include a mountain of Milano cookies and cold brew coffee and green tea on tap.

Most importantly, you'll be doing important work with a team of people you'll enjoy spending the day with.

PathAI is an equal opportunity employer, dedicated to creating a workplace that is free of harassment and discrimination. We base our employment decisions on business needs, job requirements, and qualifications that's all. We do not discriminate based on race, gender, religion, health, personal beliefs, age, family or parental status, or any other status. We don't tolerate any kind of discrimination or bias, and we are looking for teammates who feel the same way.

Full-time