: Payroll Consultant
109 Kingston St., 2nd Fl
Boston, MA 02111


MOO set out to shake up the world of print back in 2006. And weve come a long way since. Today were a 500 + strong team (were thinking of getting matching jackets) who create print and digital products for companies of all sizes from Google and AirBnB to the guy who makes those amazing prints you found at a craft fair.

Our global HQ is in London, UK, while we also have premises in Dagenham. In the US, youll find us in Boston, MA, as well as Providence and Lincoln, RI and Denver, CO. And were still growing! Thats where you come in.

Responsibilities include but are not limited to:

Ownership of US payroll department operations.

Manage retirement plan as it relates to payroll while ensuring compliance and controls are achieved


Manage weekly and bi-weekly payroll through ADP Workforce submission for the US subsidiary of MOO to ensure all payroll transactions are processed accurately, timely and comply with federal, state and local legal requirements

Maintain all payroll data and ensure accuracy

Confirm payroll reconciles where applicable prior to transmission and validate confirmed reports

Ensure payroll changes such as new hires, terminations, commissions, bonuses, etc are always recorded correctly within the payroll system

Work with HR Representative to set up employee cost-share deductions in pay

Manage 401(k) deferral elections, deferral changes and loan re-payments in payroll system

Run and prepare 401(k) payroll reports and complete wire schedule weekly

Process correct garnishment calculations and compliance

Monitor timeclock system to ensure that all timecards are checked and approved by manager

Maintain vacation and sick leave balances and ensure time is captured in payroll


Complete set up and testing of data bridges from ADP to other systems


Distribute monthly commission reports and process quarterly commission pay-out

Develop ad hoc financial and operational reporting as needed

Update and reconcile monthly bank statements from ADP

Work with the finance team to process journal entries and analyze output for upload to financial reporting system

Responsible for ad hoc reporting and analysis as required, including proactive review and analysis of payroll and other compensation activity


Process accurate and timely year-end reporting when necessary (W-2, W-2c, 1099 etc)

Responsible for ensuring that the year-end processing and distribution of tax statements are handled timely and accurately for each country


Liaise closely with HR and external payroll provider ADP

Finance liaison for HR and Benefits and payroll & 401(k) audits

Respond to employee queries regarding payroll issues and concerns in a timely manner


Plan, develop, and implement policies and auditing procedures to ensure accurate and timely processing of payroll

Ensure controls are in place, functioning and documented

Maintain payroll guidelines by writing policies and procedures and updating as necessary on-going

Document and provide guidance on process improvements


Monitor existing and new legislation impacting company compliance. Advising management on any needed action

Analyze payroll reports to ensure compliance with statutory requirements and ensure information is correct based on tax and benefit regulations

Coordinate with the Human Resources team on payroll related actions ensuring payroll practices are in compliance with employment and benefits practices

Ensure proper taxation of employer paid benefits

Provide audit support in regard to the preparation of payroll work papers

Partner with Human Resources in the completion of the yearly retirement plan audit

Prepare and submit census data to retirement plan administrators to ensure annual compliance requirements are met


Lead and direct the RFP (Request for Proposal) process to assess potential new payroll system partners for the US business

Conduct a needs assessment to capture and understand current gaps and challenges, as well as leverage prior data collected

Project manage ensuring all key stakeholders are involved and can come to a decision on next steps

Should system be selected, lead and manage the implementation process


Working knowledge of payroll best practices

Strong knowledge of federal and state regulations

Advanced Excel Skills

Working knowledge of ADP

Excellent time management and deadline consciousness

Experience in payroll system implementation

Strong work ethic, high degree of professionalism and ability to deal sensitively with confidential material

Strong knowledge and experience working with benefit and 401(k) plans, administration and compliance from the payroll side

5-7 years managing a multi-state payroll department, including staff

Bachelors in Accounting or equivalent preferred

High-energy, self-sufficient individual with an established track record of success on various levels within a faced paced organization

A highly organized team player

Well-developed interpersonal skills and ability to get along well with diverse personalities

Excellent written and oral communication skills that enable clear and concise communication to all levels of the organization

Strong problem-solving skills and an ability to prioritize and delegate appropriately

Whats it like to work at MOO?

MOOs the kind of workplace where you can really be yourself. Dye your hair purple. Hit the sofa with your laptop. Whatever helps you feel comfortable and happy at work. We want to help you grow in your career and set you up for success while also recognising the importance of a healthy work/life balance.

Thats why we offer 23 days PTO plus Federal holidays, a 401(k) match, MOO stock option program, paid parental leave and well cover 100% of your health, dental and vision care premiums. Well also cover you with life insurance and long-term disability insurance, and we offer a wellness program too. Finally, well treat you to breakfast and fresh fruit every day, lunch on Fridays and all the ice cream you can eat (just watch for the brain freeze).

Diversity Statement

We are working hard to create a representative, inclusive and super-friendly team, because we know that different experiences, perspectives and backgrounds make for a better workplace. And that creates a better experience for our customers. MOO doesnt discriminate on the basis of race, color, religion or belief, gender, national origin, age, sexual orientation, marital status, disability, veteran status or any other protected class