Job Post

Office Manager / Executive Assistant
Clear Ballot
7 Water Street, Suite Seven
Boston, MA 02109

Clear Ballot has revolutionized the Govtech space with a modern voting system designed to deliver speed, accuracy, and transparency to elections. Our products are proven, our customer references are superb, and when we enter a state, our market share quickly exceeds 50%. While our roots are in Boston, we have a diverse team with staff in Colorado, Oregon, Washington State, Florida, and British Columbia. We bring a fresh approach to the election industry with professionals of different backgrounds paired with leading election industry veterans who have all joined Clear Ballot to help harness technology to advance the future of elections.  

As Clear Ballot continues to grow we need an Office Manager who will organize and coordinate office administration and procedures, to ensure organizational effectiveness, and efficiency. We are looking for an energetic professional who doesn’t mind wearing multiple hats and who is experienced in handling a wide range of administrative and executive support related tasks.  In this role, your responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; conducting research; training and supervising other support staff; and customer relations.

KEY RESPONSIBILITIES

  • Greet customers vendors and suppliers to the office and on the phone

  • Maintain management calendars, expense reports, and support administratively as needed

  • Serve as the point person for all incoming and outgoing mail and shipments

  • Assist in organizing and keeping electronic and physical files up to date

  • Assist in updating presentations or other marketing materials, including brochures and email marketing campaigns

  • Maintain and process all documents required under the corporate retention policy

  • Manage the onboarding process/ orientations/ new equipment for new employees

  • Book and coordinate management travel schedules

  • Maintain spreadsheets, tracking critical company information

  • Support Accounting and Operations daily functions

  • Preserve office supply inventory levels and manage ordering

  • Serve as the liaison for the building and office management

  • Responsible for developing standards and promoting activities that enhance operational procedures.

REQUIRED EXPERIENCE AND SKILLS

  • Minimum high school degree, secondary degree preferred

  • Proven experience as an Office Administrator, Office Assistant or relevant role

  • Excellent knowledge of MS Office suite including Work, Excel and PowerPoint

  • Strong Organizational skills with great attention to detail

  • Strong multi-tasking and prioritization skills with the ability to meet deadlines

  • Excellent written and verbal communication skills

  • Strong interpersonal skills with a customer service focus

  • Ability to work independently and as part of a team

Clear Ballot Group, Inc. is an Equal Opportunity Employer. We are committed to diversity and dedicated to professional development and advancement. We believe everyone deserves to work in a welcoming, respectful and considerate environment. We live by our values and hire accordingly. 

If you’re a hard worker, a self-starter, an optimist, a collaborator and most importantly someone who shares our passion to employ technology to improve elections, we want to hear from you.

Interested? Please email your resume and cover letter to jobs@clearballot.com.

Category: Corporate Functions
Full-time

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Clear Ballot has revolutionized the Govtech space with modern voting technology designed to deliver speed, accuracy, and transparency to elections.

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