Toast: Travel Manager
401 Park Drive
Boston, MA 02215

Employee Testimonials

Maura Grimes Toast
Edmund Korley Toast
Kendal Austin Toast

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The Travel Manager is responsible for the management and oversight of all corporate travel and entertainment costs incurred on behalf of the company. This is a fast-paced, challenging role that requires the ability to problem solve, communicate cross functionally across departments, enforce policy and improve existing processes. This role will play a pivotal part in travel & event planning, budgeting, and reconciliation, and will also be responsible for assuring company travel is within policy and economical.

Responsibilities:

  • Work closely with Accounting, Finance and Events personnel to outline travel and entertainment budgets and projections. Reconcile travel budgets against actuals to assist in re-forecasting and planning.
  • Partner with leadership teams to review and enhance existing travel and entertainment policies. Assure all travel and entertainment policies are economical for the company and in line with market standards.
  • Establish processes for reviewing and approving travel requests to assure that employees remain in policy. Responsible for enforcing travel and entertainment policy and escalating non-compliance issues to leadership.
  • Review all current policies and procedures (P&P) regarding company travel and entertainment and identify weaknesses. Work with leadership to implement efficiencies to existing P&P to assure best in class travel and entertainment program.
  • Manage employee Q&A platform for travel and entertainment related inquiries. Manage any ad-hoc travel, entertainment and event requests from internal partners.
  • Assist Accounting team in recording and reconciling all payments to travel agencies. Assure that charges from our travel partners are accurate and in accordance with agreed upon terms and bookings.
  • Establish preferred relationships with external travel partners to assure optimizing pricing and service for the company. Leverage relationships for company events and individual bookings.
  • Grow and develop a travel team as needed to meet business needs and manage direct reports as the team expands.
  • Preform regular analysis of travel spend across the company to identify areas of concern, trends, and material changes.

Requirements:

  • Bachelors degree required
  • 5+ years of experience managing the budget and reconciliation of travel or events.
  • Experience working with varying departments to assist in planning and managing travel/events
  • Attentive to detail and goal oriented. Ability to analyze data and derive conclusions.
  • Strong communicator with an ability to maintain business relationships.
  • Ability to manage small teams, enforce policies, and undertake long-term projects.

Bonus Skills:

  • Experience working in NetSuite or other similar SaaS based ERP systems.
  • Experience working with Expensify, TripActions, or other similar T&E management platforms.
  • Degree in Business, Finance, Accounting or Economics
Full-time

Employee Testimonials

Maura Grimes Toast
Maura Grimes
Field Service Coordinator

"Ahh toast is awesome! The people, the culture, the bouncy balls, the crazy customers, the killer POS system, and the incredible talent floating through the air. "

Edmund Korley Toast
Edmund Korley
Software Engineer

"I've been participating in the Toast2Toast mentoring project. As a relatively new engineer at Toast, getting the opportunity to discuss technical (and other) topics with a mentor has been really valuable."

Kendal Austin Toast
Kendal Austin
Sr. Marketing Manager

"I have a degree in Marketing Communications and have worked in B2B technology my entire career. My background ranges from social media to paid programs to product marketing. I heard about Toast from a mentor and was connected with the co-founder on LinkedIn. As the second Marketing hire at Toast, I've had the opportunity to be a generalist as well as a specialist, moving where I was needed as the team grew."

Archie Grace Toast
Archie Grace
Engineering Manager

"I looked at a lot of start-ups during my last job search and Toast was by far the most exciting. It was instantly obvious to me how the product is useful to people and why someone might want to buy it. The proof of that has been in the way we have grown and the excitement we have already generated. However, what really excites me about the company is that I feel like we are just scratching the surface in terms of what we can accomplish. There are SO many untapped opportunities around our product and as we continue to grow, I am excited about being able to explore them more.​"