Rapid7: Travel and Expense Coordinator
Rapid7
120 Causeway Street
Boston, MA 02114

Employee Testimonials

Helen Ackers Rapid7
Aniket Menon Rapid7

Video

As the Global Travel and Expense Administrator, you'll be responsible for the daily oversight and full-cycle support associated with Rapid7s travel and expense reimbursement, including administration of our global corporate credit card program. You'll interact directly with internal stakeholders and service providers on a daily basis to ensure that compliance with the Global T&E policy, processes, and procedures is being met. You'll also work closely with the Senior Manager of Global Travel & Expense, AP & Treasury to drive efficiency and cost savings through analytic reporting, auditing and training. We want you to think analytically to evaluate results and determine if organizational objectives are being accomplished and goals are being met. We're also looking for you to be able to keep committed to identified timelines relating to the management of the overall Global Travel and Expense program, and assist in keeping all department functions and processes in line with standard accounting practices and internal controls. To accomplish this you'll work closely with other departments such as FP&A, Payroll and the GL team to investigate reimbursement information and assist in resolving disputes.

In this role you will:

  • Complete account reconciliations relating to Travel & Expense

    • Perform daily & month-end reconciliations between the T&E system and general ledger

    • Ability to manage large data sets and demonstrated data analytics

    • Facilitate the timely reimbursement for international employees not paid via Concur

  • Administrator of Global Corporate Card Programs

    • Act as primary point of contact for any credit card related questions or issues

    • Process card related tasks and respond to inquiries relating to new applications, terminations, limit changes, fraudulent charges, declined charges etc.

    • Manage monthly maintenance relating to delinquencies, termed employees and submitted expense reports.

    • Ensure compliance to corporate policies and processes are being adhered to

  • Travel & Expense Analyst

    • Continuous review of Rapid7s policy, processes, procedures and recommended system updates

    • Analyze out of policy compliance for understanding and purpose of exceptions on a monthly basis by using audit tools, reports and coordination with the designated TMC

    • Collaborate with cross functional teams such as finance and treasury to ensure appropriate processes are performed

  • Concur Travel & Expense Administration

    • Conduct expense report audits to ensure compliance with Concur auditors

    • Working daily in our web-based T&E Management tool (Concur), to audit and process

    • Provide recommendations for enhanced user experience within Concur

    • Conduct regular training sessions

In return you will bring:

  • Bachelors degree and 2-3 years of relevant work experience

  • Ability to work in a fast paced, deadline driven environment

  • Concur Travel & Expense Administration Experience Required

  • American Express At Work and/or Bank of America Gram experience a plus

  • Proficiency with Microsoft Excel

  • Strong attention to detail and ability to multitask

  • High level of customer service awareness

  • Strong verbal and written communication skills

  • Excellent organizational and interpersonal skills

  • Strong attention to detail and ability to multitask

Full-time

Employee Testimonials

James Green
Director of Engineering, Engineering, Software Development

"My favorite memory of being a 'Moose' is our first ever company-wide hackathon in Cambridge. After a fun–filled week for the company kick-off, we still managed to deliver, through the night, on some amazing ideas."

Brett Garofalo
Manager, Mid-Market Sales

"I am not a natural–born salesperson or leader. Rapid7 gave me the mentorship opportunities and leeway to develop those skillsets. Having the support of my management allowed me to take risks and learn from mistakes instead of being tentative and afraid to put myself out there."

Helen Ackers Rapid7
Helen Ackers
Marketing Specialist

"Every time you feel a little more comfortable with your job and what is expected from you, there is always something new to learn and something to add to the repertoire! I love this, it means every week I can see myself developing in my career."

Aniket Menon Rapid7
Aniket Menon
Manager, Enterprise Deployments

"I love the infectious energy and fast–paced nature of the job. Unrelenting progress towards becoming the #1 company in Cyber Security. The sheer number of Products and Services we have launched in the last two years is a staggering achievement."

Dennis Nahas Rapid7
Dennis Nahas
Systems Administrator

"The most fulfilling moments are seeing our products name dropped in the security press, knowing we all contributed to that."

Ashley Seamans Rapid7
Ashley Seamans
Director of Business Intelligence

"There's never a dull moment and always a new challenge to tackle. I have had the opportunity to work with people across the company on product launches, acquisitions, our global sales expansion and lots of new programs, each with its own hurdles but all equally rewarding."

Chris Wallace Rapid7
Chris Wallace
People Strategy Manager

"It's pretty cool to look around the room and know that I played a part in making all of that happen, and that I hopefully helped those people move into a role that they find really rewarding and exciting. Especially in a company where they in turn can have a big impact and take their careers to the next level. The fact that they are all good people, and that we all manage to have a bit of fun in the process, helps too."

Stephanie Philips Rapid7
Stephanie Philips
Counsel and Director, Contracts, Legal

"I love the truly collaborative team effort from everyone across the board – people are always willing to join an effort or a conversation to make a difference and find a solution, and they don't feel bound by their job descriptions or departmental functions if they have expertise that will help out a fellow Moose."

Roy Hodgman Rapid7
Roy Hodgman
Data Scientist

"I feel that [our core value for] continuous learning best represents me because it's been essential to my career here. There are no shortage of tools and techniques that can be applied to the projects I work on, and despite what I think I might know about the problem at hand, more often than not there are new and novel ways to approach it."