Job Post

Executive Administrator

PrismHR
35 Parkwood Drive
Hopkinton, MA 01748

JOB SUMMARY:

The speed, innovation and excitement of a startup, at a thriving, growing and well-established industry leader.  At PrismHR, you will be part of a dedicated, fun, and energetic team where you can immediately make meaningful contributions.

PrismHR is looking for an experienced Executive Assistant to support our CEO and other members of the senior leadership team based at their corporate offices in Hopkinton. The Executive Assistant will provide a high level of administrative support, anticipating and executing on the needs of the CEO and his leadership team. The Executive Assistant functions as an extension of the CEO by anticipating needs and proactively addressing issues with an emphasis on sound judgment, initiative and confidentiality, with appropriate but minimal direction. This position facilitates efficient execution of the CEO activities by vetting internal and external requests, working closely with leadership team members, managing internal and external correspondence, taking the lead in briefing preparation, and managing special events.

SPECIFIC DUTIES and RESPONSIBILITIES:

  • Be a strategic partner, and handle calendar including adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place

  • Plan and coordinate external facing meetings, which may include cross functional teams and outside vendors

  • Provide coordination support to staff meetings and town halls including organization and development of presentations

  • Greet and assist external visitors

  • Review, proofread, and format internal and external communications, from the office of the CEO,  to ensure accuracy, consistency and completeness.

  • Attend staff meetings, take notes and follow-up on outstanding agenda items

  • Maintain Project list and timelines for businesses key initiative

  • Identify issues for escalation and keep in constant communication with others to ensure executive is well informed.

  • Meets with internal customers of an assigned project to provide status updates and reports and gather project-related feedback.

  • Provide travel coordination including air and ground transportation and hotel reservations

  • Provide Expense Management including compile receipts to file expense reports and track reimbursement status

  • Plan and coordinate team all-hands meetings, internal events, off-sites, and all logistical and budget requirements related to the above

  • Available and responsive to the nature of the business

  • Other duties and projects as assigned

SKILLS and EXPERIENCE:

  • BA / BS degree or equivalent work experience

  • 5+ years of senior team level support experience

  • Strong attention to detail

  • Strong communication skills and ability to interact with internal and external partners

  • Work well under pressure in a rapidly changing environment

  • Fantastic organizational skills and great follow through on tasks

  • Experience as a problem solver at heart with a genuine interest in learning by helping

  • Sound judgement regarding confidential information, ability to exercise sensitivity, discretion, judgment, tact and diplomacy given that information handled may be confidential and complex in nature

  • Superior computer skills (MS Office Suite & Google Suite, required)

PrismHR is an EO/AA/VEV/Disabled Employer 
Diversity Candidates are encouraged to apply

Category: Corporate Functions
Full-time

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