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AP Specialist

Note: This role is temporarily remote until it is safe to return to our Boston office.

The Role

The Accounts Payable Specialist is responsible for reviewing and preparing invoices for payment in accordance with company policies as well as interacting with internal employees and external vendors to resolve problems with invoices. This fast-paced position requires strong organizational and communication skills, as well as a strong sense of urgency.

Specific Objectives and Responsibilities 

  • Work alongside other Accounts Payable Specialist to manage Accounts Payable inboxes
  • Manage external vendor relationships
  • Act as an internal resource in answering questions regarding the Purchase Order Workflow
  • Process invoices and ensure appropriate General Ledger coding
  • Obtain appropriate invoice and payment approvals for Sarbanes Oxley compliance through the Purchase Order workflow
  • Manage Open Purchase Order and Vendor Bill listings and follow up on late approvals to increase AP efficiency
  • Research and resolve invoices discrepancies and issues
  • Assist with weekly domestic and international vendor payment runs
  • Assist with the quarterly reviews and annual audits with external auditors
  • Prepare and file annual Form 1099’s as required
Qualifications

 

Success Factors

What will make you successful at Carbonite:

  • A track record of good judgment and decision-making in positions with significant responsibility
  • Highly autonomous and able to independently identify high value projects and drive them completion
  • Demonstrated leadership capability in cross-functional team environments
  • High degree of comfort with complex technical environments
  • Having and being able to articulate/defend an informed opinion on important topics
 
Skills & Experience
  • A Bachelor's degree with at least one year of AP experience
  • Experience with Foreign Accounts Payable a plus
  • Excellent communication, both written and verbal, and interpersonal skills
  • Proficient in Microsoft Excel and Word; NetSuite and Concur experience a plus
  • Strong organizational and time management skills and the ability to adhere to deadlines
  • Ability to work independently in a fast-paced and detail-oriented environment

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Carbonite, OpenText company

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Carbonite provides data protection solutions including backup, disaster recovery and high availability solutions for any size business in any location.

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Company Profile

Number of Employees

1,000+ Employees

Open Positions

6

Videos

Photos

Employee Testimonials

What has been the highlight of your Carbonite career so far?

Over the past six years, Carbonite has given me the opportunity to work with some of the most innovative and supportive engineering teams, the autonomy to utilize market leading technology, and the flexibility to balance my workload and support a family.

Cristiane Evans   –   Principal Software Engineer

How would you describe Carbonite's culture?

Carbonite is a highly collaborative company. With offices in different geographic locations, the Carbonite culture makes it very easy to communicate and collaborate with other employees. Managers have an open door policy and most sit with their teams instead of in an office. Carbonistas tend to have in-person conversations to work on cross-functional projects instead of email or chat, so it is pretty common for someone to just walk over to someone’s desk to talk through things.

Johnathan Ferrick   –   Product Manager

What is the number one best thing about working here at Carbonite?

The best thing about Carbonite is the independence that leads you to take responsibility for your performance and schedule, which helps you reach your career goals and contribute to the business at the highest level.

Rutuja Honnatti   –   Senior Business Intelligence Engineer

In your mind, what makes Carbonite stand out from the rest?

Carbonite is invested in the training and development of its employees. Not just for their current role, but for any role they may hold in the future. They strike an excellent work/life balance, and offer very competitive pay and benefits. It is definitely a company where an employee can grow, make an impact, make a lot of connections, and end up staying for years to come. 

Sam Carmichael   –   Customer Success Manager

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