Note: This role is temporarily remote until it is safe to return to our Boston office.
The Role
The Accounts Payable Specialist is responsible for reviewing and preparing invoices for payment in accordance with company policies as well as interacting with internal employees and external vendors to resolve problems with invoices. This fast-paced position requires strong organizational and communication skills, as well as a strong sense of urgency.
Specific Objectives and Responsibilities
- Work alongside other Accounts Payable Specialist to manage Accounts Payable inboxes
- Manage external vendor relationships
- Act as an internal resource in answering questions regarding the Purchase Order Workflow
- Process invoices and ensure appropriate General Ledger coding
- Obtain appropriate invoice and payment approvals for Sarbanes Oxley compliance through the Purchase Order workflow
- Manage Open Purchase Order and Vendor Bill listings and follow up on late approvals to increase AP efficiency
- Research and resolve invoices discrepancies and issues
- Assist with weekly domestic and international vendor payment runs
- Assist with the quarterly reviews and annual audits with external auditors
- Prepare and file annual Form 1099’s as required
What will make you successful at Carbonite:
- A track record of good judgment and decision-making in positions with significant responsibility
- Highly autonomous and able to independently identify high value projects and drive them completion
- Demonstrated leadership capability in cross-functional team environments
- High degree of comfort with complex technical environments
- Having and being able to articulate/defend an informed opinion on important topics
- A Bachelor's degree with at least one year of AP experience
- Experience with Foreign Accounts Payable a plus
- Excellent communication, both written and verbal, and interpersonal skills
- Proficient in Microsoft Excel and Word; NetSuite and Concur experience a plus
- Strong organizational and time management skills and the ability to adhere to deadlines
- Ability to work independently in a fast-paced and detail-oriented environment